What makes a work from home model successful? Build a productive environment!

The remote work model is now a trend around the world, as both employees and companies that have started working from home see more advantages than disadvantages in its adoption.

Plenty of small and medium-sized companies implemented the model during the covid-19 pandemic, and in this way, it is increasingly becoming the future of the job market.

Thus, many businesses are considering migrating to remote-first, but feel lost during the process and don't know how to start this transformation. If this is your case, we will help you to overcome this challenge through the following topics:

• Why adopt a work from home model?
• How to implement the work from home model in a company?
• 4 tools to build a productive home office environment!
• Prepare your employees for the new reality

First, let's start by looking at some of the benefits offered by this working model!

Why adopt a work from home model?

Reduces costs

Working remotely allows a company to considerably reduce its costs, since the employees have no expenses with transport and it is possible to optimize the use of physical spaces.

In addition, there is a reduction in costs such as electricity, water and rent bills, which usually are high when a business maintains several employees in person.

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Allows business activity in adverse circumstances

With the covid-19 pandemic, it was necessary to establish social distance so that there was no transmission of the virus, which is why many cities have decreed the closure of non-essential services.

The implementation of remote jobs was the alternative that allowed several businesses to remain active. In this way, with the remote work from home model, it is possible to keep a company active even in adverse circumstances.

It also allows people all over the world to work in the same business, which is of great value to both employees and companies.

Increases employee productivity

One of the main gains that a company can have when offering work from home office jobs is the increase in the productivity of its employees.

This improvement happens because remote workers usually maintain a more adequate balance between professional and personal life, since it does not require driving to the office, in addition to providing greater autonomy and flexibility.

In this way, employees feel more willing and more motivated, which leads to increased productivity and great results for the business.

But how to implement work from home jobs in your company? That's what you will discover right now!

How to implement the work from home model in a company?

Five important tips to implement a home office efficiently in your company are:

1. Create an action plan

The first step that must be taken when implementing flexible jobs in a company is to establish a complete action plan, which has stages, deadlines and someone responsible for each area.

Thus, it is important to organize employees, determining who can now go to work from a home model and who still needs an adaptation period of processes or even equipment.

To ensure diversity and inclusion, it is important to survey all the needs for migration,  such as computers, keyboards, and printers, among other diverse resources.

2. Strengthen the organizational culture

The organizational culture of a company that wants to work from home should be a culture focused on professional autonomy, so that they can solve day-to-day work situations independently.

In this way, this issue needs to be institutionalized as a company value, to demonstrate to employees how the company is interested in a proactive attitude, and in this way, they will feel comfortable and motivated to work from home.

3. Create rules and norms for the home office

Rules and norms need to be established to show employees that, even being in the home office, it is necessary to follow the serious commitment that is signed with the organization.

Thus, it is necessary to establish guidelines regarding working hours, according to the work being part time or full time job, with clear and consistent policies. With everyone knowing their obligations and responsibilities, the work can keep happening effectively.

4. Prepare teams and conduct training

To follow this work model, teams need to be trained so that they can follow the new work processes.

For example, they need to learn how to properly log in to the tools they will be using and to take all necessary security measures.

In addition, it is important to provide guidance on how to work at home, and also, this guidance must be appropriate to the role of each one and the company's routine.

5. Standardize the tools

Finally, for a work environment in a remote format to be functional, everyone must use the same communication and management tools.

In fact, it is interesting to choose to make use of cloud systems, which allow the exchange of information at the same time and are even better for collaborative teamwork.

It is worth remembering that the more advanced your business is when it comes to digital transformation, the easier it will be to go through this process. So, we are going to show you the main tools used by companies that adopt this work model nowadays. Follow the next topic!

4 tools to build a productive home office environment!

It is important to know how to invest in the tools and resources most suited to each team or each company, according to their types of jobs.

So here are some of the most important ones for managing employee activities and productivity:

1. Trello

Trello is a project management tool. With it, it is possible to plan and organize tasks, detailing the workflow through tables, and checklists, among other features.

In addition, it makes it possible to assign tasks to team members, upload files, and also has several plans, which vary according to the needs of each user.

2. Slack

Slack is a platform used for business communication, facilitating the exchange of information between employees, and today it is one of the main tools for this purpose used in remote-first companies.

In this way, it works as a kind of online office, where teams can work in a unified way, exchanging projects, sending files, and holding meetings, among others.

3. Google Drive

Google Drive is a lifesaver when it comes to remote work. As it is a cloud storage and sharing platform, it allows the concentration of all the files of a business in a single place in a safe way.

Also, within it it is possible for several people to edit a document in real-time, making the work much more efficient.

4. Google Hangouts Meet

It is used to make video calls with a large number of people present.

It also offers several functionalities, such as the option to record calls, send text messages, and share the computer screen, among others that make it easier to hold meetings and share information during them.

Finally, after actually implementing the work from a home model, we just need to talk about one more thing: the role of a leader in this transformation.

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